Valley Arts and Crafts Articles of Association

Articles Rev. 1.06 dated 20th August 2007
Articles Rev. 1.07 dated 24th March 2015
Articles Rev. 1.08 dated 11th March 2020
AIM:
To create a voluntary association of art and craft persons who live or trade in Wales and The Marches.
FUNCTION:
· To promote the image and commercial interests of the members.
· To encourage inter-business co-operation amongst the members.
· To provide an opportunity to market in a united manner.
· To invite ‘experts’ and ‘specialists’ to advise members on relevant topics of interest when appropriate.
· To provide support to members.
MEMBERSHIP QUALIFICATIONS:
1. Partnerships paying for more than one member receive one vote per paid up member, joint memberships (two or more persons paying only one membership between them) receive one vote.
2. Membership is open to any art or craft person living or trading within the defined area.
3. The goods in which the member trades must be produced by that member.
4. The committee shall have the right to refuse membership, or exclude an existing member, if they feel that either of clauses 2 and 3 is not being adhered to.
5. Only fully paid up members are entitled to vote.
ASSOCIATE MEMBERSHIP
We permit associate memberships from Arts and Crafts persons not meeting the defined area
regulations under the following conditions:
1. The person must be sponsored by an existing full member.
2. The person’s craft must not directly conflict with that of an existing member without that members permission.
3. The person can only be accepted by majority vote at the next Valley Arts and Crafts meeting.
4. Any goods to be sold under the Valley Arts and Crafts banner will be vetted by the committee.
5. The person will pay the full normal membership fee.
6. The person will have the right to attend meetings, but will not have voting rights.
MEMBERSHIP FEE:
To be agreed at the Annual General Meeting. Renewable within one calendar month following the meeting.
COMMITTEE
The main committee to comprise of:
• Chair
• Secretary
• Treasurer
• Vice Chair
• Webmaster
Elections to be held at the Annual General Meeting, in the event of a casual vacancy an election will be held at any other quorate meetings should the need arise.
MEETINGS
• All members are entitled to attend meetings and full members to vote at all meetings.
• Organise at least 4 meetings a year (one of which will be an Annual General Meeting).
• Venue and date of next meeting to be agreed at the preceding meeting.
• 20% of registered voting members shall form a quorum.
• The committee may call extra and extraordinary meetings as they think fit.
ANNUAL GENERAL MEETING
All members will be informed of the date of the Annual General Meeting 14 days prior to the date of the meeting.
CONTENTS OF MEETINGS
• To be agreed by the committee and shown in a written agenda which shall be sent out to all members seven days before the meeting.
• Members may add points to the Agenda up to 48 hours before the meeting.
FINANCIAL
• The Treasurer to maintain records using appropriate book-keeping.
• There will be three signatories for the chequebook. Any 2 signatures required for each cheque.
• Prior to the Annual General Meeting copies of the unaudited Income and Expenditure accounts to be available on request from the Treasurer.
MINUTES
All matters discussed and decisions reached are to be recorded by the Secretary. These records to be confirmed as true by the members at the following meeting, and signed as such by the Chair.
VARIATION TO THE ABOVE ARTICLES
At the Annual General Meeting, or Extra Ordinary AGM, a proposal can (should) be put forward at least 14 days before the AGM, or EOAGM to amend these articles. Any decisions approved will be by majority decision of voting members present so long as they are quorate.
CASTING VOTES
The chairperson has the casting vote on all occasions when the voting is equal, except when numbers do not come up to a quorum.
DISSOLUTION OF THE ASSOCIATION
Dissolution of the Association may only be approved at the Annual General Meeting or Extraordinary AGM by majority decision of voting members present, so long as they are quorate. Any monies remaining, after all commitments are settled, will go to whichever charity is nominated at the Annual General Meeting preceding the meeting at which the dissolution is decided. The outgoing Chair and Treasurer shall take responsibility for overseeing the closure of Bank Accounts and dispersal of funds.